Vendor Guide
Vendor Opportunities & Activation Guide
Connect Directly with Thousands of Attendees
The 2026 Gay Softball World Series will welcome thousands of athletes, fans, and visitors to Columbus for a week-long celebration of competition and community. With games, ceremonies, and social events happening across multiple venues, vendors have a unique opportunity to engage directly with a highly active and diverse audience.
From high-traffic tournament fields to marquee events like Opening and Closing
Ceremonies, vendor activations provide strong visibility, direct sales opportunities, and meaningful brand engagement throughout the week.
Vendor Locations & Opportunities
- Opening Ceremonies – Monday August 31, 2026
High attendance, kickoff celebration with strong brand exposure
- ·Tournament Fields – Tuesday September 1 – Saturday September 5, 2026
Daily access to players and spectators throughout the week
- Player Check-In – Sunday August 30 – Monday August 31, 2026
Early engagement with all participating teams
- Closing Ceremonies – Saturday September 5, 2026
Championship atmosphere with peak attendance
Vendor Pricing
| Vendor Opportunities | Price |
|---|---|
| Opening Ceremonies Vendor Space | $250 |
| Tournament Fields Vendor Space (Daily / Weekly Option) | $150 Daily, $650 Full Event |
| Player Check-In Vendor Space | $250 |
| Closing Ceremonies Vendor Space | $250 |
Vendor Requirements & Guidelines
- Vendors are responsible for setup, teardown, and staffing
- 10x10 is the average vendor space, larger spaces may be additional cost
- All vendors must comply with local health, safety, and permitting requirements
- Tents, Tables, Chairs, Electricity and special requests must be arranged in advance
(additional fees may apply) - Liability insurance may be required for participation
Next Steps
- Confirm availability and preferred locations
- Submit vendor application and requirements
- Coordinate logistics with event team